Smarter client routing for personal trainers
Smarter client routing for personal trainers
Automatically match every client to the right trainer, session, or program. Personalize scheduling and boost your fitness business with open scheduling infrastructure.
Automatically match every client to the right trainer, session, or program. Personalize scheduling and boost your fitness business with open scheduling infrastructure.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How Cal.com routing for personal trainers works
How Cal.com routing for personal trainers works
Easy steps to connect every client with the best trainer for their goals
Easy steps to connect every client with the best trainer for their goals
01
Create your routing forms
Build custom forms to collect important client information, such as fitness goals, experience level, or preferred training times.
02
Let clients share their fitness needs
Clients answer your tailored questions when booking, so you know exactly what they are looking for.
03
Automatically match them to the right trainer or program
Cal.com's intelligent routing assigns each client to the most suitable trainer or session based on their responses, ensuring a perfect fit every time.
Benefits of automated routing for trainers
Benefits of automated routing for trainers
Experience seamless scheduling for your fitness business
Experience seamless scheduling for your fitness business
01
Personalized client experience
Route new clients to trainers or programs that fit their goals, increasing satisfaction and engagement.
02
Maximized trainer utilization
Fill trainers' schedules efficiently by balancing sessions across your team and reducing downtime.
03
Eliminate scheduling admin
Automate time-consuming coordination, so your trainers spend more time coaching and less time on emails.
04
Scalable for growing teams
Whether you are a solo trainer or manage a large studio, Cal.com's flexible routing grows with your business.
Powerful features for personal trainers
Powerful features for personal trainers
Unlock streamlined, intelligent client scheduling
Unlock streamlined, intelligent client scheduling
Attribute-based client routing
Use custom attributes like goal, experience, or preferred session type to match clients to the right trainer or class.
Trainer ownership assignment
Automatically assign returning clients to their existing trainer for a seamless, personal experience.
Analytics and insights
Track which trainers and programs are most in demand to optimize your offerings and marketing.
Customizable intake forms
Design forms to collect relevant health, availability, and fitness data before each booking.
Multi-step booking flows
Break onboarding into easy steps, improving the booking experience for new clients.
Easy website integration
Embed your routing forms directly into your website or landing page for frictionless scheduling.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
How do routing forms help personal trainers manage new client bookings?
Routing forms let trainers collect client goals, experience, and preferences upfront. This information is used to automatically assign clients to the best-fit trainer or program, saving time and improving outcomes.
Can I route clients based on specific fitness goals or experience level?
Yes. With Cal.com, you can create custom fields for goals, skill level, or health considerations. Clients are routed to trainers with the most relevant expertise.
Does Cal.com support recurring or group sessions for trainers?
Absolutely. Cal.com supports recurring bookings and can route clients to group classes, semi-private sessions, or individual appointments based on your setup.
Can trainers be assigned to clients they have worked with before?
Yes. Cal.com recognizes returning clients and can automatically assign them to their previous trainer, maintaining continuity and a personal touch.
How does Cal.com integrate with my website or fitness app?
You can embed Cal.com's routing forms directly into your website or app. With open API access and no-code options, integration is simple and customizable.
Is the booking process mobile-friendly for clients?
Definitely. All routing and booking forms are fully responsive, ensuring a seamless experience on any device.
How secure is client data collected through Cal.com?
Cal.com prioritizes data security and privacy. All client data is encrypted, and you can self-host if you require additional control over sensitive health information.
How do routing forms help personal trainers manage new client bookings?
Routing forms let trainers collect client goals, experience, and preferences upfront. This information is used to automatically assign clients to the best-fit trainer or program, saving time and improving outcomes.
Can I route clients based on specific fitness goals or experience level?
Yes. With Cal.com, you can create custom fields for goals, skill level, or health considerations. Clients are routed to trainers with the most relevant expertise.
Does Cal.com support recurring or group sessions for trainers?
Absolutely. Cal.com supports recurring bookings and can route clients to group classes, semi-private sessions, or individual appointments based on your setup.
Can trainers be assigned to clients they have worked with before?
Yes. Cal.com recognizes returning clients and can automatically assign them to their previous trainer, maintaining continuity and a personal touch.
How does Cal.com integrate with my website or fitness app?
You can embed Cal.com's routing forms directly into your website or app. With open API access and no-code options, integration is simple and customizable.
Is the booking process mobile-friendly for clients?
Definitely. All routing and booking forms are fully responsive, ensuring a seamless experience on any device.
How secure is client data collected through Cal.com?
Cal.com prioritizes data security and privacy. All client data is encrypted, and you can self-host if you require additional control over sensitive health information.
How do routing forms help personal trainers manage new client bookings?
Routing forms let trainers collect client goals, experience, and preferences upfront. This information is used to automatically assign clients to the best-fit trainer or program, saving time and improving outcomes.
Can I route clients based on specific fitness goals or experience level?
Yes. With Cal.com, you can create custom fields for goals, skill level, or health considerations. Clients are routed to trainers with the most relevant expertise.
Does Cal.com support recurring or group sessions for trainers?
Absolutely. Cal.com supports recurring bookings and can route clients to group classes, semi-private sessions, or individual appointments based on your setup.
Can trainers be assigned to clients they have worked with before?
Yes. Cal.com recognizes returning clients and can automatically assign them to their previous trainer, maintaining continuity and a personal touch.
How does Cal.com integrate with my website or fitness app?
You can embed Cal.com's routing forms directly into your website or app. With open API access and no-code options, integration is simple and customizable.
Is the booking process mobile-friendly for clients?
Definitely. All routing and booking forms are fully responsive, ensuring a seamless experience on any device.
How secure is client data collected through Cal.com?
Cal.com prioritizes data security and privacy. All client data is encrypted, and you can self-host if you require additional control over sensitive health information.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Free up your time. We've got your scheduling covered. Try Cal.com now!
Automate your scheduling and deliver a premium client experience with Cal.com routing.
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
Need Help? [email protected] or live chat.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
Need Help? [email protected] or live chat.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
Need Help? [email protected] or live chat.
Solutions
Use Cases
Resources