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Workflows for AV and production teams that run on time
Workflows for AV and production teams that run on time
Automate holds, tech checks, crew calls, and client updates with flexible, API first scheduling workflows.
Automate holds, tech checks, crew calls, and client updates with flexible, API first scheduling workflows.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How it works
How it works
Set up automated scheduling for every stage of your production
Set up automated scheduling for every stage of your production
01
Map your production timeline
Define preproduction, rehearsal, show day, and strike. Attach your event AV checklist, assign owners, and set time based triggers that keep crews and clients aligned.
02
Trigger crew calls and confirmations
Use holds, soft confirmations, and hard bookings. Cal.com automatically sends call sheets, tech check reminders, and location details to the right people at the right time.
03
Sync changes across tools
Reschedules, location updates, and run of show changes sync instantly to calendars, messaging, and project tools so your stage lighting rental, streaming, and venue teams stay in sync.
Benefits for AV and production teams
Benefits for AV and production teams
Make every show day predictable with automated, reliable scheduling
Make every show day predictable with automated, reliable scheduling
01
Hit every milestone without fire drills
Replace manual follow ups with workflows that move the production forward. Send holds to clients, request approvals, and confirm vendors, while reminders reduce no shows for tech checks and rehearsals.
02
Keep crews informed on site and off
Centralize call times, access instructions, and run of show notes. Automated SMS and email updates reach audio, video, lighting, and stage management, even when plans change an hour before doors.
03
Adapt to change without chaos
When a client pushes rehearsal or switches rooms, Cal.com updates attendee notifications, buffers, and resource holds. Crew calendars and statuses reflect reality within seconds.
04
Connect your stack and scale operations
Use API first scheduling to connect your live stream production company workflows, ticketing, comms, and project tools. Self host for full control, or use Cal.com in the cloud for speed and scale.
Features built for production speed
Features built for production speed
API first, open, and flexible for any production workflow
API first, open, and flexible for any production workflow
Workflow automation for holds and calls
Automate soft and hard holds, crew calls, and confirmations with time based and event based triggers.
Multi channel notifications
Send call sheets and changes via email, SMS, and WhatsApp. Personalize by role, like FOH, LD, A2, or TD.
Resource and location routing
Route bookings to rooms, stages, or trucks with availability rules, buffers, and setup or strike windows.
Group events and role based logic
Tailor messages and instructions for clients, vendors, and internal crew in the same event flow.
Self hosting and SSO
Deploy on your infrastructure with SSO and granular permissions, ideal for enterprise AV production services.
Developer ready APIs and webhooks
Integrate scheduling with comms, asset tracking, and project tools. Stream updates to Slack and your dashboards.
See how workflows keep your scheduling on track
See how workflows keep your scheduling on track
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
Can Cal.com handle complex crew scheduling across multiple stages and rooms?
Yes. Use routing rules, buffers, and resource calendars to route bookings to specific rooms or stages, prevent conflicts, and respect setup and strike times.
How do we manage call sheets and last minute updates on show day?
Create workflows that send call sheets and SMS updates automatically. Changes to times or locations trigger immediate notifications to each role.
Can we attach our event AV checklist to each booking?
Yes. Add links, custom fields, or workflow steps that include your event AV checklist so crews and clients receive the right tasks before tech checks.
Does Cal.com support stage lighting rental coordination with vendors?
You can schedule vendor delivery windows, confirmations, and on site checks. Workflows notify vendors and internal teams when slots are booked or changed.
We run a live stream production company. Can we automate rehearsal and go live confirmations?
Yes. Set preflight checks, rehearsal holds, and go live confirmations with multi channel reminders and role based messaging for TD, audio, and talent.
Can we self host for enterprise compliance and control?
Yes. Cal.com offers a self hosted deployment with role based access, SSO, and audit friendly controls while keeping full API access.
Do you integrate with calendars and messaging tools we already use?
Yes. Sync with Google and Microsoft calendars, use email, SMS, or WhatsApp messaging, and connect webhooks to Slack and your project systems.
Can Cal.com handle complex crew scheduling across multiple stages and rooms?
Yes. Use routing rules, buffers, and resource calendars to route bookings to specific rooms or stages, prevent conflicts, and respect setup and strike times.
How do we manage call sheets and last minute updates on show day?
Create workflows that send call sheets and SMS updates automatically. Changes to times or locations trigger immediate notifications to each role.
Can we attach our event AV checklist to each booking?
Yes. Add links, custom fields, or workflow steps that include your event AV checklist so crews and clients receive the right tasks before tech checks.
Does Cal.com support stage lighting rental coordination with vendors?
You can schedule vendor delivery windows, confirmations, and on site checks. Workflows notify vendors and internal teams when slots are booked or changed.
We run a live stream production company. Can we automate rehearsal and go live confirmations?
Yes. Set preflight checks, rehearsal holds, and go live confirmations with multi channel reminders and role based messaging for TD, audio, and talent.
Can we self host for enterprise compliance and control?
Yes. Cal.com offers a self hosted deployment with role based access, SSO, and audit friendly controls while keeping full API access.
Do you integrate with calendars and messaging tools we already use?
Yes. Sync with Google and Microsoft calendars, use email, SMS, or WhatsApp messaging, and connect webhooks to Slack and your project systems.
Can Cal.com handle complex crew scheduling across multiple stages and rooms?
Yes. Use routing rules, buffers, and resource calendars to route bookings to specific rooms or stages, prevent conflicts, and respect setup and strike times.
How do we manage call sheets and last minute updates on show day?
Create workflows that send call sheets and SMS updates automatically. Changes to times or locations trigger immediate notifications to each role.
Can we attach our event AV checklist to each booking?
Yes. Add links, custom fields, or workflow steps that include your event AV checklist so crews and clients receive the right tasks before tech checks.
Does Cal.com support stage lighting rental coordination with vendors?
You can schedule vendor delivery windows, confirmations, and on site checks. Workflows notify vendors and internal teams when slots are booked or changed.
We run a live stream production company. Can we automate rehearsal and go live confirmations?
Yes. Set preflight checks, rehearsal holds, and go live confirmations with multi channel reminders and role based messaging for TD, audio, and talent.
Can we self host for enterprise compliance and control?
Yes. Cal.com offers a self hosted deployment with role based access, SSO, and audit friendly controls while keeping full API access.
Do you integrate with calendars and messaging tools we already use?
Yes. Sync with Google and Microsoft calendars, use email, SMS, or WhatsApp messaging, and connect webhooks to Slack and your project systems.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Power your next production with automated scheduling
Start with templates for crew calls, tech checks, and client approvals, or build your own workflows. Try Cal.com free, or request a tailored demo to see how API first scheduling streamlines your next show.
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
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Need Help? [email protected] or visit cal.com/help.
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Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources