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01
Collect and qualify DJ requests
Embed a booking link to capture availability, event details, budget, and music preferences. Route high intent leads, auto-qualify, and cut back-and-forth while keeping your calendar protected.
02
Automate contracts, payments, and prep
Trigger a DJ contract template and deposit request on booking. Send a wedding DJ checklist, gather must-play lists, and confirm logistics without manual follow-ups.
03
Deliver a five star show day
Send day-before and day-of reminders, share the event timeline for DJs, notify crew in Slack, and automatically send thank you and review requests after the event.
01
Convert more inquiries with less effort
Replace email ping pong with a clean, branded booking flow. Prospects see real availability, pick a slot, and complete next steps in minutes. Add qualifying questions to measure fit and route requests to the right DJ automatically.
02
Lock in contracts and deposits faster
Speed up the DJ booking process using automated workflows. On booking, send a DJ contract template, collect eSignature through your preferred tool, and request deposits through Stripe. Reduce delays and protect your dates.
03
Stay organized for weddings and events
Use workflows to send a wedding DJ checklist, collect song requests, pronunciation guides, and announcements. Centralize key details like floor plan, load-in time, and power requirements so everyone stays aligned.
04
Run on-time events clients rave about
Automated reminders ensure everyone shows up prepared. Share the event timeline for DJs and vendors, notify your team, and send post-event follow-ups to request testimonials and repeat bookings. Less chaos, more showtime.
Booking pages with custom intake
Build intake forms to capture event type, guest count, venue address, budget, and must-play music. Route inquiries and prevent double-booking.
Automated workflows and reminders
Create sequences for confirmations, deposits, prep checklists, and day-of notifications by email, SMS, or WhatsApp, all tied to event timing.
Payments and invoicing
Collect deposits and final balances with Stripe. Trigger invoices and payment reminders on schedule, and confirm payment status before the event.
Contract and CRM integrations
Connect DocuSign or similar tools to send a DJ contract template on booking. Sync client data with your CRM and keep records clean.
Team scheduling and routing
Offer multiple DJs with round robin, priority routing, or territory rules. Protect time with buffers, travel windows, and blackout dates.
Open source and self hosting
Use Cal.com in the cloud or self host for complete control. Extend with the API to fit complex agency and venue workflows.
Can I manage multiple DJs and automatically route bookings?
Yes. Use team scheduling to route inquiries by availability, genre, price tier, or location. Set round robin or priority rules and protect calendars with buffers and travel time.
How do I collect deposits and final payments?
Connect Stripe to request deposits on booking and schedule reminders for final balances. Workflows can pause or notify you if payment is overdue.
Can I send a contract automatically after a client books?
Yes. Trigger a DJ contract template via integrations like DocuSign using webhooks or no code connectors. Automate sending, reminders, and filing on completion.
How do I handle wedding planning details and checklists?
Create workflows that send a wedding DJ checklist and intake for songs, do not play lists, name pronunciations, and timeline milestones. Responses sync to the booking.
What about the event timeline for DJs and vendors?
Attach a shared event timeline to the booking. Schedule SMS or email reminders for load in, soundcheck, ceremony start, and set changes so everyone stays on time.
Can I brand the experience and messages?
Yes. Customize booking pages, emails, and SMS content. Use your logo, colors, and tone so every touchpoint feels on brand and professional.
Does Cal.com support self hosting and an API?
Yes. Cal.com is open source with a developer friendly API and self hosting option. Extend workflows, build custom routing, and integrate with your existing stack.
Start automating your music bookings today
Create a free account to try workflows for DJs and agencies. Streamline how to book a DJ, speed up contracts and payments, and keep every event on schedule with a reliable, flexible system.
