Automate placements and candidate engagement with Cal.com workflows for executive search
Automate placements and candidate engagement with Cal.com workflows for executive search
Streamline executive search scheduling, boost candidate response rates, and deliver a premium experience with flexible workflow automation built for headhunting teams.
Streamline executive search scheduling, boost candidate response rates, and deliver a premium experience with flexible workflow automation built for headhunting teams.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How Cal.com workflows empower executive search firms
How Cal.com workflows empower executive search firms
Discover how flexible scheduling automation helps executive recruiters engage candidates and clients faster, while reducing manual work.
Discover how flexible scheduling automation helps executive recruiters engage candidates and clients faster, while reducing manual work.
01
Connect candidates and clients instantly
Share personalized booking links to let candidates, clients, and board members easily schedule interviews, briefings, and feedback sessions—no emails back-and-forth required.
02
Automate reminders and confirmations
Set up automated reminders and confirmations for every meeting, reducing no-shows and ensuring candidates and hiring committees are always prepared.
03
Customize workflows for every search
Tailor notifications and follow-ups for each stage of the executive search process, from initial outreach to final offer, using Cal.com's visual builder or API.
Benefits for top executive search and headhunting teams
Benefits for top executive search and headhunting teams
Build stronger relationships, save time, and deliver a high-touch experience for candidates and clients with scalable automation from Cal.com.
Build stronger relationships, save time, and deliver a high-touch experience for candidates and clients with scalable automation from Cal.com.
01
Deliver a premium candidate and client experience
Impress c-level candidates and board members with seamless, professional communication and branded reminders at every step of the hiring process.
02
Accelerate placements and reduce manual work
Fill leadership roles faster by eliminating tedious scheduling tasks and focusing on high-value engagement and assessment.
03
Stay on top of every search process
Automated notifications and tracking help your team manage multiple concurrent searches, interviews, and client updates with ease.
04
Scale personalized engagement as you grow
Cal.com workflows make it easy to deliver tailored communication for each search, even as your firm takes on more clients and candidates.
Features designed for executive search and leadership hiring
Features designed for executive search and leadership hiring
Explore how Cal.com’s open scheduling platform supports best headhunting companies, c-level recruitment agencies, and board member search firms.
Explore how Cal.com’s open scheduling platform supports best headhunting companies, c-level recruitment agencies, and board member search firms.
Flexible, API-driven scheduling infrastructure
Integrate Cal.com with your ATS, CRM, or custom tools for a seamless scheduling experience across your executive search workflow.
Advanced workflows for multi-stage searches
Automate complex interview processes with triggers and actions for each stage—panel interviews, assessments, and client debriefs.
Branded multi-channel communication
Send reminders, confirmations, and updates via email, SMS, or WhatsApp, fully customized for your brand and audience.
Self-hosting and data privacy control
Deploy Cal.com on your own infrastructure for full compliance with client confidentiality and data protection standards.
Group scheduling and stakeholder coordination
Easily coordinate multi-party interviews with candidates, clients, and board members, with automated invites and reminders.
No-code visual workflow builder and robust API
Empower recruiters to build workflows without coding, while developers can configure advanced logic and integrations via the API.
See how workflows keep your scheduling on track
See how workflows keep your scheduling on track
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
How does Cal.com help executive search firms reduce no-shows and late cancellations?
Cal.com automates reminders and confirmations via email, SMS, or WhatsApp, ensuring candidates and clients receive timely notifications. This significantly reduces no-shows and last-minute cancellations, helping executive search teams maintain a professional process.
Can I customize communication for different clients or search projects?
Yes, Cal.com lets you fully customize notifications, reminders, and follow-ups for each client or search assignment. You can use branded templates or set up unique messaging for various search stages.
Is Cal.com secure and compliant for confidential leadership searches?
Absolutely. Cal.com supports self-hosting, giving you complete control over data privacy. All communication and scheduling data stay within your infrastructure, meeting strict confidentiality requirements for executive search.
How does Cal.com integrate with our ATS or CRM?
Cal.com offers a robust API and direct integrations with popular ATS and CRM platforms. You can automate scheduling, update candidate records, and trigger workflows based on status changes in your recruitment systems.
Can we coordinate multi-stakeholder interviews, like panel and board sessions?
Yes. Cal.com supports group scheduling, allowing you to easily coordinate availability among candidates, clients, and board members. Automated reminders ensure everyone is informed and prepared.
What if our team needs to manage multiple searches at once?
Cal.com’s workflows and dashboards let you oversee all ongoing searches, upcoming interviews, and candidate touchpoints in one place. You can set up unique workflows for each search to match its requirements.
Is Cal.com suitable for both boutique and large executive search firms?
Yes. Cal.com’s open-source platform and flexible workflow automation scale to fit firms of any size, from boutique agencies to global c-level recruitment organizations.
How does Cal.com help executive search firms reduce no-shows and late cancellations?
Cal.com automates reminders and confirmations via email, SMS, or WhatsApp, ensuring candidates and clients receive timely notifications. This significantly reduces no-shows and last-minute cancellations, helping executive search teams maintain a professional process.
Can I customize communication for different clients or search projects?
Yes, Cal.com lets you fully customize notifications, reminders, and follow-ups for each client or search assignment. You can use branded templates or set up unique messaging for various search stages.
Is Cal.com secure and compliant for confidential leadership searches?
Absolutely. Cal.com supports self-hosting, giving you complete control over data privacy. All communication and scheduling data stay within your infrastructure, meeting strict confidentiality requirements for executive search.
How does Cal.com integrate with our ATS or CRM?
Cal.com offers a robust API and direct integrations with popular ATS and CRM platforms. You can automate scheduling, update candidate records, and trigger workflows based on status changes in your recruitment systems.
Can we coordinate multi-stakeholder interviews, like panel and board sessions?
Yes. Cal.com supports group scheduling, allowing you to easily coordinate availability among candidates, clients, and board members. Automated reminders ensure everyone is informed and prepared.
What if our team needs to manage multiple searches at once?
Cal.com’s workflows and dashboards let you oversee all ongoing searches, upcoming interviews, and candidate touchpoints in one place. You can set up unique workflows for each search to match its requirements.
Is Cal.com suitable for both boutique and large executive search firms?
Yes. Cal.com’s open-source platform and flexible workflow automation scale to fit firms of any size, from boutique agencies to global c-level recruitment organizations.
How does Cal.com help executive search firms reduce no-shows and late cancellations?
Cal.com automates reminders and confirmations via email, SMS, or WhatsApp, ensuring candidates and clients receive timely notifications. This significantly reduces no-shows and last-minute cancellations, helping executive search teams maintain a professional process.
Can I customize communication for different clients or search projects?
Yes, Cal.com lets you fully customize notifications, reminders, and follow-ups for each client or search assignment. You can use branded templates or set up unique messaging for various search stages.
Is Cal.com secure and compliant for confidential leadership searches?
Absolutely. Cal.com supports self-hosting, giving you complete control over data privacy. All communication and scheduling data stay within your infrastructure, meeting strict confidentiality requirements for executive search.
How does Cal.com integrate with our ATS or CRM?
Cal.com offers a robust API and direct integrations with popular ATS and CRM platforms. You can automate scheduling, update candidate records, and trigger workflows based on status changes in your recruitment systems.
Can we coordinate multi-stakeholder interviews, like panel and board sessions?
Yes. Cal.com supports group scheduling, allowing you to easily coordinate availability among candidates, clients, and board members. Automated reminders ensure everyone is informed and prepared.
What if our team needs to manage multiple searches at once?
Cal.com’s workflows and dashboards let you oversee all ongoing searches, upcoming interviews, and candidate touchpoints in one place. You can set up unique workflows for each search to match its requirements.
Is Cal.com suitable for both boutique and large executive search firms?
Yes. Cal.com’s open-source platform and flexible workflow automation scale to fit firms of any size, from boutique agencies to global c-level recruitment organizations.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Get started with Cal.com workflows for executive search
Experience the difference that automated scheduling and personalized communication can make in your executive search process. Sign up for a free Cal.com account, book a demo, or explore our documentation to see how your team can streamline placements, boost candidate engagement, and deliver a premium experience for your clients and leadership talent.
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources