Workflows for videographers and editors that streamline client booking
Workflows for videographers and editors that streamline client booking
Automate scheduling for shoots, edits, and approvals. Keep clients informed, reduce no-shows, and connect your team across the entire video production workflow from intake to delivery.
Automate scheduling for shoots, edits, and approvals. Keep clients informed, reduce no-shows, and connect your team across the entire video production workflow from intake to delivery.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How it works
How it works
Connect booking, briefs, shoots, and edits in one automated pipeline. Use triggers and actions to send reminders, gather assets, and move projects through each stage without manual follow up.
Connect booking, briefs, shoots, and edits in one automated pipeline. Use triggers and actions to send reminders, gather assets, and move projects through each stage without manual follow up.
01
Capture the brief and plan the shoot
Share a booking link that collects a client video brief template and auto-generates a shot list template. Route requests, assign teammates, and confirm timelines in one step.
02
Run the shoot and keep everyone on time
Send calendar invites, location details, and SMS reminders to talent and crew. Auto-notify stakeholders of schedule changes, and log wrap times to kick off the post-production workflow.
03
Accelerate edits and approvals
Auto-create edit sessions, send upload requests, and schedule review calls. Trigger the video review and approval process with timed reminders and follow-ups until sign-off.
Benefits for video teams and studios
Benefits for video teams and studios
Give clients a professional experience while your team moves faster. Replace manual follow up with reliable automations that guide every project milestone, from first call to final cut.
Give clients a professional experience while your team moves faster. Replace manual follow up with reliable automations that guide every project milestone, from first call to final cut.
01
Turn intake into a production-ready plan
Turn a booking into a structured plan. Collect a client video brief template, generate a shot list template, and route projects by service, budget, or deadline. Cal.com Workflows standardize your video production workflow so every project starts with clear requirements and responsibilities.
02
Keep shoots on schedule and talent informed
Eliminate missed calls and late arrivals. Use automatic email and SMS reminders for call times, location, and wardrobe notes. Instant confirmations, reschedule flows, and crew notifications keep the day moving, while buffer rules protect your calendars.
03
Speed up the video editing process
Kick off the post-production workflow the moment you wrap. Auto-request assets, schedule editor blocks, and share upload links. Trigger draft reviews, send timed nudges, and escalate overdue approvals so your timeline stays intact without manual chasing.
04
Make approvals smooth, trackable, and client friendly
Create a predictable video review and approval process. Set multi-channel reminders, collect feedback before review calls, and share branded messages. Every stakeholder gets the right reminder at the right time, which shortens cycles and reduces rework.
Features built for creative operations
Features built for creative operations
Flexible, API-first workflows that fit boutique studios and enterprise post houses. Configure no-code automations, or integrate deeply with your stack and self-host if required.
Flexible, API-first workflows that fit boutique studios and enterprise post houses. Configure no-code automations, or integrate deeply with your stack and self-host if required.
Routing forms with brief and asset capture
Collect structured briefs, intake files, and route projects to the right editor, producer, or team based on service, timeline, and location.
Multi-channel reminders for shoots and edits
Send email, SMS, and WhatsApp reminders for call times, edit sessions, and review calls to reduce no-shows and last-minute delays.
Conditional logic across the pipeline
Trigger different actions for pre-production, production, and post-production workflow stages. Automate follow-ups until tasks are complete.
Group and round-robin scheduling
Book crews, assign editors, and manage availability across locations and time zones with pools, priorities, and fair distribution.
Branded communication and templates
Customize confirmations, briefs, shot list template prompts, upload requests, and approval messages to match your brand and client experience.
Open, self-hostable, and API-first
Use a developer-ready API, webhooks, and open-source flexibility for advanced integrations and on-prem or private cloud deployments.
See how workflows keep your scheduling on track
See how workflows keep your scheduling on track
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
Can I collect briefs and files during booking?
Yes. Use routing forms to capture a client video brief template, reference links, and initial files at the time of booking, then route the project to the right team automatically.
How do reminders help on shoot days?
Configure staged reminders for call times, parking, and location maps. Send to talent and crew via email or SMS, and auto-update everyone if a time changes or a scene shifts.
Can I automate the handoff from shoot to edit?
Yes. When a shoot wraps, trigger the post-production workflow to request footage uploads, schedule editor blocks, and send the first review meeting invite.
How does Cal.com handle approvals and feedback?
Set a video review and approval process with timed reminders, stakeholder-specific messages, and follow-ups until sign-off. Log responses and schedule next steps automatically.
Does this work for multi-location teams and freelancers?
Yes. Use pools, round-robin, and routing rules to assign projects across internal teams and vetted freelancers while maintaining availability and workload balance.
Can we self-host and use the API?
Yes. Cal.com is open-source, API-first, and supports self-hosting. Developers can manage workflows, events, and webhooks programmatically for custom pipelines.
Does Cal.com integrate with our existing tools?
Cal.com connects via webhooks and API to project tools, DAMs, and communication platforms. Use custom actions to notify Slack, create tasks, or sync with your CMS or DAM.
Can I collect briefs and files during booking?
Yes. Use routing forms to capture a client video brief template, reference links, and initial files at the time of booking, then route the project to the right team automatically.
How do reminders help on shoot days?
Configure staged reminders for call times, parking, and location maps. Send to talent and crew via email or SMS, and auto-update everyone if a time changes or a scene shifts.
Can I automate the handoff from shoot to edit?
Yes. When a shoot wraps, trigger the post-production workflow to request footage uploads, schedule editor blocks, and send the first review meeting invite.
How does Cal.com handle approvals and feedback?
Set a video review and approval process with timed reminders, stakeholder-specific messages, and follow-ups until sign-off. Log responses and schedule next steps automatically.
Does this work for multi-location teams and freelancers?
Yes. Use pools, round-robin, and routing rules to assign projects across internal teams and vetted freelancers while maintaining availability and workload balance.
Can we self-host and use the API?
Yes. Cal.com is open-source, API-first, and supports self-hosting. Developers can manage workflows, events, and webhooks programmatically for custom pipelines.
Does Cal.com integrate with our existing tools?
Cal.com connects via webhooks and API to project tools, DAMs, and communication platforms. Use custom actions to notify Slack, create tasks, or sync with your CMS or DAM.
Can I collect briefs and files during booking?
Yes. Use routing forms to capture a client video brief template, reference links, and initial files at the time of booking, then route the project to the right team automatically.
How do reminders help on shoot days?
Configure staged reminders for call times, parking, and location maps. Send to talent and crew via email or SMS, and auto-update everyone if a time changes or a scene shifts.
Can I automate the handoff from shoot to edit?
Yes. When a shoot wraps, trigger the post-production workflow to request footage uploads, schedule editor blocks, and send the first review meeting invite.
How does Cal.com handle approvals and feedback?
Set a video review and approval process with timed reminders, stakeholder-specific messages, and follow-ups until sign-off. Log responses and schedule next steps automatically.
Does this work for multi-location teams and freelancers?
Yes. Use pools, round-robin, and routing rules to assign projects across internal teams and vetted freelancers while maintaining availability and workload balance.
Can we self-host and use the API?
Yes. Cal.com is open-source, API-first, and supports self-hosting. Developers can manage workflows, events, and webhooks programmatically for custom pipelines.
Does Cal.com integrate with our existing tools?
Cal.com connects via webhooks and API to project tools, DAMs, and communication platforms. Use custom actions to notify Slack, create tasks, or sync with your CMS or DAM.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Get started with automated video workflows
Turn bookings into organized projects. Capture briefs, plan shoots, automate edits, and speed approvals without manual chasing. Try Cal.com free, or book a demo to explore self-hosting and custom integrations.
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources