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Automate scheduling for wellness retreats and spas with workflows
Automate scheduling for wellness retreats and spas with workflows
Reduce admin, prevent no‑shows, and deliver serene guest experiences with automated reminders, confirmations, and follow-ups tailored for retreats, spas, and wellness programs.
Reduce admin, prevent no‑shows, and deliver serene guest experiences with automated reminders, confirmations, and follow-ups tailored for retreats, spas, and wellness programs.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How it works
How it works
Build calm, reliable scheduling around every wellness experience.
Build calm, reliable scheduling around every wellness experience.
01
Connect calendars and create your event types
Sync your team calendars, set up spa day packages and retreat sessions, define availability by location and practitioner, and map buffers for prep, cleanup, and transitions.
02
Choose triggers and actions for each experience
Trigger workflows on booking, reschedule, or time-based windows. Send email, SMS, or WhatsApp confirmations, intake forms, packing lists, and directions for yoga retreat or meditation retreat arrivals.
03
Personalize messages and automate follow-ups
Use branded templates for welcome notes, pre-retreat checklists, dietary reminders for detox retreat guests, and post-visit feedback requests. Add webhooks to notify staff in Slack and update CRM.
Benefits for wellness retreats and spas
Benefits for wellness retreats and spas
Deliver a consistent, stress-free booking journey for every guest.
Deliver a consistent, stress-free booking journey for every guest.
01
Cut no-shows and late arrivals
Automated reminders via email, SMS, and WhatsApp reduce missed appointments across spa day packages and multi-day wellness retreats. Include directions, parking details, and check-in instructions. Time messages to local time zones, add calendar invites, and provide quick reschedule links that keep your schedule full without extra back-and-forth.
02
Elevate the guest experience from first touch
Craft nurturing touchpoints before, during, and after each yoga retreat, meditation retreat, or detox retreat. Send personalized itineraries, packing lists, and dietary guidance. Provide clear expectations for classes and treatments, plus gentle post-session care tips. Guests feel supported and informed at every step, which builds trust and repeat bookings.
03
Unify complex retreat schedules with team coordination
Coordinate practitioners, rooms, saunas, and studios with pooled availability and routing forms. Automatically assign bookings to the right therapist or teacher based on service, language, or location. Trigger internal alerts for prep tasks, inventory checks, and room turnover so your team stays aligned while guests enjoy a seamless flow.
04
Scale with open, API-first scheduling
Cal.com is open source and API-first, giving your retreat center or spa the flexibility to self-host, integrate with your stack, and build custom flows. Connect Stripe for deposits, Zoom for virtual classes, and CRMs for lead nurture. Use webhooks to sync guest data, run waitlists, and automate targeted follow-ups without vendor lock-in.
Features built for modern retreats and spas
Features built for modern retreats and spas
Open scheduling infrastructure that adapts to your programs and brand.
Open scheduling infrastructure that adapts to your programs and brand.
Multi-channel reminders
Send confirmations and reminders by email, SMS, and WhatsApp. Include itineraries, intake forms, and directions for each service or retreat session to reduce confusion and no-shows.
Routing forms and pooled availability
Match guests to the right therapist or teacher based on preferences, modality, or location. Balance workloads across teams and rooms automatically.
Deposits and payments
Collect deposits or full payments for spa day packages and retreats using Stripe. Automate refund and reschedule policies with clear confirmations.
Group and multi-session events
Offer cohorts for yoga retreat weeks, meditation retreat circles, or detox retreat programs. Manage recurring sessions and track attendance.
Open-source and self-hosting
Run Cal.com in your own environment for maximum control. Extend with custom apps, webhooks, and the developer-friendly API to fit unique operations.
Integrations and webhooks
Connect calendars, CRMs, Slack, Zoom, and data tools. Use webhooks to update rosters, trigger onboarding tasks, and centralize guest feedback.
See how workflows keep your scheduling on track
See how workflows keep your scheduling on track
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
Can we handle complex itineraries for multi-day retreats?
Yes. Create multi-session event types with pooled hosts, buffers, and staged reminders. Use workflows to send daily agendas, location notes, and updates for each session in a multi-day itinerary.
How do reminders work for international guests and time zones?
Cal.com automatically respects organizer and attendee time zones. Schedule email, SMS, and WhatsApp reminders relative to the event time so guests receive clear, local-time prompts.
Can we collect deposits for spa day packages and retreats?
Yes. Connect Stripe to accept deposits or full payments during booking. Include policy details in confirmations and automate reminders tied to payment status.
Do workflows support intake forms and dietary preferences?
Yes. Add links to custom intake forms and personalize messages based on responses. Send pre-arrival dietary guidance for detox retreat participants and reminders for allergies or preferences.
What if we need to notify staff across departments?
Use workflows and webhooks to post updates in Slack, update CRMs, or notify facilities for room setup. Automate prep tasks between sessions to keep teams in sync.
Is Cal.com suitable for self-hosting and enterprise compliance?
Yes. Cal.com is open source with self-hosting options and an API-first architecture. Enterprises can deploy privately and integrate with existing security and compliance workflows.
Can we manage waitlists and last-minute openings?
Yes. Use routing forms and webhooks to capture interest and notify guests when slots open. Automate outreach across channels to fill cancellations quickly.
Can we handle complex itineraries for multi-day retreats?
Yes. Create multi-session event types with pooled hosts, buffers, and staged reminders. Use workflows to send daily agendas, location notes, and updates for each session in a multi-day itinerary.
How do reminders work for international guests and time zones?
Cal.com automatically respects organizer and attendee time zones. Schedule email, SMS, and WhatsApp reminders relative to the event time so guests receive clear, local-time prompts.
Can we collect deposits for spa day packages and retreats?
Yes. Connect Stripe to accept deposits or full payments during booking. Include policy details in confirmations and automate reminders tied to payment status.
Do workflows support intake forms and dietary preferences?
Yes. Add links to custom intake forms and personalize messages based on responses. Send pre-arrival dietary guidance for detox retreat participants and reminders for allergies or preferences.
What if we need to notify staff across departments?
Use workflows and webhooks to post updates in Slack, update CRMs, or notify facilities for room setup. Automate prep tasks between sessions to keep teams in sync.
Is Cal.com suitable for self-hosting and enterprise compliance?
Yes. Cal.com is open source with self-hosting options and an API-first architecture. Enterprises can deploy privately and integrate with existing security and compliance workflows.
Can we manage waitlists and last-minute openings?
Yes. Use routing forms and webhooks to capture interest and notify guests when slots open. Automate outreach across channels to fill cancellations quickly.
Can we handle complex itineraries for multi-day retreats?
Yes. Create multi-session event types with pooled hosts, buffers, and staged reminders. Use workflows to send daily agendas, location notes, and updates for each session in a multi-day itinerary.
How do reminders work for international guests and time zones?
Cal.com automatically respects organizer and attendee time zones. Schedule email, SMS, and WhatsApp reminders relative to the event time so guests receive clear, local-time prompts.
Can we collect deposits for spa day packages and retreats?
Yes. Connect Stripe to accept deposits or full payments during booking. Include policy details in confirmations and automate reminders tied to payment status.
Do workflows support intake forms and dietary preferences?
Yes. Add links to custom intake forms and personalize messages based on responses. Send pre-arrival dietary guidance for detox retreat participants and reminders for allergies or preferences.
What if we need to notify staff across departments?
Use workflows and webhooks to post updates in Slack, update CRMs, or notify facilities for room setup. Automate prep tasks between sessions to keep teams in sync.
Is Cal.com suitable for self-hosting and enterprise compliance?
Yes. Cal.com is open source with self-hosting options and an API-first architecture. Enterprises can deploy privately and integrate with existing security and compliance workflows.
Can we manage waitlists and last-minute openings?
Yes. Use routing forms and webhooks to capture interest and notify guests when slots open. Automate outreach across channels to fill cancellations quickly.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
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Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
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Cal.com® and Cal® are a registered trademark
by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031
through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark
by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031
through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark
by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031
through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.