Can we route students by major, GPA, or graduation year?

Give students a consistent, branded scheduling experience whether they meet you at a career fair, attend an info session, or book a final interview. Cal.com simplifies the journey with clear confirmations, reschedule options, and timezone aware reminders. Personalized messaging explains next steps and required materials, improving preparedness and satisfaction. By reducing friction, you strengthen your reputation on campus, grow referrals, and build an early talent pipeline that returns every recruiting season. Students feel respected and informed throughout the process.

How do group info sessions and office hours work?

Create group events with capacity, waitlists, and time slots. Students book instantly, receive reminders, and can reschedule. Hosts see attendees in one view and can send targeted updates.

Will Cal.com integrate with our ATS for status updates?

Yes. Connect via native integrations, webhooks, or API to sync bookings, notes, and outcomes to your ATS. Update stages automatically when interviews are scheduled or completed.

Can we run simultaneous events across multiple campuses?

Absolutely. Spin up campus specific pages and scheduling links, assign local recruiters, and use round robin pools. Workflows handle reminders and updates per campus, all managed centrally.

How do you prevent double booking and interview conflicts?

Cal.com respects connected calendars, timezones, buffers, and working hours. Round robin pools balance load, and holds are placed instantly to prevent conflicts across overlapping events.

Is self hosting available for our security requirements?

Yes. Cal.com supports self hosting with an open source core. Enterprises can enable SAML SSO, SCIM, and audit logs, and control data residency while retaining API first flexibility.

How do we measure impact on our early talent pipeline?

Use analytics to track attendance, conversions, interviewer capacity, and time to schedule. Compare campuses and events, and export metrics to your BI tool or ATS for pipeline reporting.

Workflows for college campus recruiting

Automate campus recruiting workflows to hire students faster

Streamline university recruiting events, interviews, and follow-ups with smart, customizable automation for talent teams

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Workflow/College campus recruiting reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How it works

Set up campus workflows once, then let Cal.com run the process

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Connect calendars and define scheduling links

Sync team calendars, create scheduling links for info sessions, coffee chats, and interviews, set capacity and buffers, and map recruitment stages to automate movement from registration to interview.

Build workflows for reminders and routing

Add rules to send timely email, SMS, or WhatsApp reminders, route students by major or grad year, and notify interviewers in Slack so every step happens on time.

Track, measure, and optimize

Use analytics to track attendance, no-shows, and interviewer load, integrate ATS updates, and iterate your intern recruiting plan with data across universities and seasons.

Benefits for university recruiting teams

Turn fragmented campus activity into a reliable, student friendly hiring engine

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Meeting reminder

now

Hi, this is a reminder that your college campus recruiting meeting with Alex is in 30 mins

…

Higher show rates at university events

Send targeted reminders that fit student schedules and reduce friction before university recruiting events. Nudge registrants to confirm, share venue details and virtual links, and handle waitlists automatically. Cal.com workflows adapt to different campuses, time zones, and formats, so invites and updates always arrive at the right moment. Clear confirmations, calendar holds, and day of reminders improve attendance, lower no-shows, and keep sessions full. Your team gets predictable turnout and better data to plan the next event.

Bookings

Today

Tue, 13 May9:00am - 9:30amCollege campus recruiting kickoff | Q2

Tue, 13 May10:30am - 11:00amCollege campus recruiting team standup

This week

Tue, 14 May10:30am - 11:00amCollege campus recruiting review

Tue, 14 May1:00pm - 1:30pmClient follow-up

Shorter time to schedule interviews

Eliminate back and forth by letting students pick times that match recruiter and interviewer availability. Round robin rules fill calendars without conflicts, while buffers protect transition time. Candidates move from event check-in to interview signups in minutes, accelerating the college hiring process. Coordinators save hours per week, interviewers avoid double booking, and hiring managers see faster funnel movement from screen to offer. Speed matters when competing for top students, and automation ensures no strong candidate waits for next steps.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder

Proven efficiency for lean teams

Automate repetitive tasks like reminders, interviewer notifications, and post event follow-ups so your team can focus on quality conversations. Use routing rules to prioritize target majors and graduation years, then sync outcomes to your ATS for clean reporting. Cal.com’s open source, API first platform supports self hosting for strict security, and integrates with tools you already use. You get a scalable campus recruiting strategy that works for accelerators, co ops, and full time hiring. Refine your intern recruiting plan with data, not manual spreadsheets.

Email subjectAdd variable

Reminder: Are you still attending the meeting on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

Deliver a consistent, professional experience

Clear, branded communication makes every booking feel reliable and professional for your clients, teams and attendees.

Features built for campus hiring

Everything you need to coordinate events, interviews, panels, and offers

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Routing forms and rules

Collect major, GPA, graduation year, and interests, then route students to the best event or interviewer. Apply qualification logic, segment by campus, and auto balance calendars to protect service levels.

Multi channel messaging

Send email, SMS, and WhatsApp reminders with brand aligned templates. Configure timing, quiet hours, and escalation messages for no response scenarios. Include materials, maps, virtual links, and prep guidance.

Group and round robin events

Host large info sessions and office hours with capacity limits and waitlists. Use round robin to distribute one on ones across interviewers while honoring time windows, buffers, and location preferences.

ATS and HRIS integrations

Sync bookings, outcomes, and tags to systems like Greenhouse and Lever through native integrations, webhooks, or API. Keep candidate stages current, reduce duplicate data, and trigger next step workflows.

Self hosting and SSO

Deploy on your infrastructure with self hosting, or use our hosted cloud. Enterprise controls include SAML SSO, SCIM provisioning, role based access, and detailed audit logs.

Analytics and capacity planning

View attendance, no show rates, interviewer load, and campus trends. Forecast demand, adjust capacity, and measure conversion from event to interview to offer for each university or program.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

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Google CalendarChecks every calendar for conflicts and adds the booking.
Zoom VideoGives each booking its own meeting link.
SalesforceLogs the meeting on the contact and routes to the owner.
HubSpot CRMAdds bookings to contacts and deals.
SlackTells the team the moment a meeting is booked.
StripeTakes payment when the slot is booked.
FramerPuts your booking page on a Framer site.
ElevenLabsGives voice agents a realistic AI voice.
LinearSets your status to out of office from your calendar.
Meta PixelMeasures bookings from your Meta ad campaigns.
UmamiCounts visits to your booking page, privately.
WhatsAppMeets your guests on a WhatsApp chat or video call.

Frequently asked questions

These are some of our most frequently asked questions.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyon Trustpilot
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballon Trustpilot
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianon Product Hunt
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benon Product Hunt

I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds on X
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson on X
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggaron Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixiton Product Hunt

2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh on X
One of the best tools for scheduling and my favorite after so many other options tried.
Denison Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best on X
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeion Product Hunt

Trusted by fast-growing companies around the world

Get started with campus recruiting workflows

Try Cal.com for your next career fair, info session, or interview cycle. Build workflows in minutes, automate reminders, and connect your ATS. Sign up free or book a demo to see it in action.

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