Can we self host Cal.com to meet university data policies?

Move applicants from inquiry to enrolled faster. Replace back and forth emails with instant booking links that respect interviewer availability, time zones, and program specific rules. Use routing forms to qualify prospects, send high priority candidates to senior staff, and balance load with round robin assignment. Automate reminders to reduce no shows, and collect the information reviewers need upfront. Cal.com plugs into Zoom or Teams for virtual interviews, and embeds on your website or portal so the experience feels native. By streamlining the university admissions process, your team spends more time evaluating fit and less time chasing calendars.

How do we support the university admissions process with routing?

Use routing forms to capture program, location, and priority, then auto assign interviews with round robin or direct routing. Add interviewer pools by department and publish a single booking link for applicants.

Does Cal.com integrate with our SIS or CRM?

Yes. Use our API and webhooks to sync bookings, attendees, and metadata with your SIS or CRM. You can also connect popular tools through the marketplace (https://cal.com/marketplace) or middleware like Zapier.

Can we manage group events for campus tours and orientation?

Yes. Create group events with capacity limits, time slots, and automated reminders. Assign hosts, add intake questions, and track attendance from a single dashboard.

How do advisors manage recurring availability across multiple terms?

Define schedules by term, campus, or program. Set booking windows, buffers, and time zone rules. Advisors can offer distinct links for drop in hours and appointments, each with tailored forms.

Can we collect payments for events like continuing education?

Yes. Connect Stripe from the marketplace to collect payments or deposits when a session is booked. Enable per event pricing and issue refunds through your Stripe account.

What security features help IT and the registrar office?

Cal.com offers SSO, role based access controls, audit logs, encryption in transit and at rest, and self hosting options. Learn more at https://cal.com/security.

Workflows for universities/colleges

Automate campus scheduling with workflows for universities and colleges

Streamline the university admissions process, campus tour checklist, student orientation ideas, and the academic advising workflow with flexible, API driven workflows.

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Workflow/Universities/colleges reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How it works for universities and colleges

Cal.com turns complex academic scheduling into simple, configurable workflows. Connect your calendars, video tools, and forms, then define logic that fits each department. Developers can extend everything with our API and webhooks.

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Connect calendars, conferencing, and policies

Connect Google or Microsoft calendars, Zoom, Microsoft Teams, and more in minutes via the Cal.com marketplace (https://cal.com/marketplace). Set guardrails that match campus policy, including booking windows by term, buffers before and after meetings, working hours across time zones, and limits per day. Add intake forms to capture program, student ID, or applicant status, and route based on responses. Admissions staff can publish a single booking page for interviews, while facilities teams manage capacity for tours. Everything stays in sync with your calendars, so double bookings and time conflicts are prevented.

Model academic scheduling workflows

Model each academic flow with reusable event types and workflow templates. For the university admissions process, route applicants by program or interviewer seniority, then auto schedule interviews and decision calls. For tours, use your campus tour checklist to assign guides and rooms. For student orientation ideas like multi track sessions, create group events with capacity limits and automatic reminders. Advisors can standardize the academic advising workflow, from intake to follow up. Even the degree audit process and registrar office procedures benefit from automated confirmations, reminders, and escalations that keep students on track.

Automate messaging, routing, and handoffs

Automate messaging and internal handoffs without manual effort. Use Cal.com Workflows to send branded email, SMS, or WhatsApp confirmations, reminders, and post event follow ups triggered by bookings, reschedules, and cancellations (https://cal.com/docs/workflows). Notify Slack channels for high priority applicants, post webhook payloads to your SIS or CRM, and update spreadsheets or data warehouses through the API (https://cal.com/docs/api). Access logs and controls your IT team expects, including SSO and role based access, with details on our security page (https://cal.com/security).

Key benefits for higher education scheduling

Cal.com helps universities reduce administrative load, increase show rates, and deliver a consistent experience to applicants, students, faculty, and staff.

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Meeting reminder

now

Hi, this is a reminder that your universities/colleges meeting with Alex is in 30 mins

…

Improve student success and advising

Enhance advising outcomes with a reliable academic advising workflow. Create separate event types for drop in hours, graduation checks, and transfer evaluations, each with the right meeting length, buffers, and forms. Trigger reminders for students who need to complete paperwork before a session, and send follow ups that include resources and next steps. Advisors can also automate nudges tied to the degree audit process, so students book time to resolve holds or select courses. Integrated conferencing and calendar sync keep everyone aligned, while accessibility friendly booking pages support all learners.

Bookings

Today

Tue, 13 May9:00am - 9:30amUniversities/colleges kickoff | Q2

Tue, 13 May10:30am - 11:00amUniversities/colleges team standup

This week

Tue, 14 May10:30am - 11:00amUniversities/colleges review

Tue, 14 May1:00pm - 1:30pmClient follow-up

Reduce risk with control and compliance

Maintain control over data and operations. Cal.com is open source and supports self hosting, giving universities options for data residency and custom deployment. Enable SSO to enforce central authentication and manage access by department and role. Detailed audit logs, configurable data retention, and encryption help IT meet internal standards. Review our approach at https://cal.com/security and explore the code on GitHub at https://github.com/calcom/cal.com. With fewer manual steps, staff reduce errors and protect sensitive information tied to applicants and students.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder

Build once, reuse across departments

Scale consistent scheduling across admissions, advising, registrar, housing, and more. Build templates once, then share them with departments to speed rollout and preserve best practices. Our API first architecture lets developers create event types, routing rules, and workflows programmatically, or sync metadata with your SIS and CRM. Use the platform to streamline registrar office procedures like transcript pickups and graduation appointments, then reuse the same patterns for campus events. See developer docs at https://cal.com/docs/api and enterprise options at https://cal.com/enterprise.

Email subjectAdd variable

Reminder: Are you still attending the meeting on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

Deliver a consistent, professional experience

Clear, branded communication makes every booking feel reliable and professional for your clients, teams and attendees.

Features universities rely on

Flexible, API first scheduling that adapts to admissions, tours, orientation, advising, and registrar workflows.

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Routing forms and eligibility

Collect applicant data, route by program, location, language, or priority. Perfect for the university admissions process.

Group events with capacity controls

Host campus tours and orientation tracks with attendee limits, capacity alerts, and automated reminders.

Round robin and collective scheduling

Distribute interviews across admissions staff or book with multiple participants like advisor pairs and faculty panels.

Workflows for multi channel messaging

Send email, SMS, and WhatsApp reminders, confirmations, and follow ups driven by event triggers.

Embeds, SSO, and access controls

Embed booking pages in your site or portal, enable SSO, and manage roles for departments and campuses.

API and webhooks

Automate registrar office procedures, sync SIS and CRM systems, and log events to Slack and data warehouses.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

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Google CalendarChecks every calendar for conflicts and adds the booking.
Zoom VideoGives each booking its own meeting link.
SalesforceLogs the meeting on the contact and routes to the owner.
HubSpot CRMAdds bookings to contacts and deals.
SlackTells the team the moment a meeting is booked.
StripeTakes payment when the slot is booked.
FramerPuts your booking page on a Framer site.
ElevenLabsGives voice agents a realistic AI voice.
LinearSets your status to out of office from your calendar.
Meta PixelMeasures bookings from your Meta ad campaigns.
UmamiCounts visits to your booking page, privately.
WhatsAppMeets your guests on a WhatsApp chat or video call.

Frequently asked questions

These are some of our most frequently asked questions.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyon Trustpilot
I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds on X
2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh on X
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballon Trustpilot
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson on X
One of the best tools for scheduling and my favorite after so many other options tried.
Denison Product Hunt
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianon Product Hunt
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggaron Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best on X
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benon Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixiton Product Hunt
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeion Product Hunt

Trusted by fast-growing companies around the world

Start modern scheduling for your campus

Ready to modernize scheduling across admissions, advising, and registrar teams? Start free with Cal.com to pilot workflows in one department, or book a discovery call with our team for an enterprise rollout. Get started at https://cal.com or talk to us at https://cal.com/enterprise.

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